INVITATION FOR PRE-QUALIFICATION AND TENDER OF YEAR 2013 TETFUND ANNUAL INTERVENTION PROJECTS FOR KWARA STATE POLYTECHNIC, ILORIN

INVITATION FOR PRE-QUALIFICATION AND TENDER OF THE YEAR 2013 TETFUND ANNUAL INTERVENTION PROJECTS

KWARA STATE POLYTECHNIC, ILORIN

P.M.B. 1375, ILORIN KWARA STATE

1. PREAMBLE

The Kwara State Polytechnic, Ilorin under its mandate and in compliance with the requirements of the Public Procurement Act, 2007 and other extant government regulations wishes competent/ qualified and experienced contractors’ suppliers with relevant experiences and good track records of prompt delivery of similar projects to be pre-qualified for the procurement of Goods and Services under the year 2023 TETFUNDANNUAL INTERVENTION PROJECT below:

2. SCOPE OF WORKS

Lot TA1: Procurement, Installation Testing, Commission of Equipment and Furnishing of the just Rehabilitated Institute of Technology (IOT) Complex

3. ELIGIBILITY REQUIREMENTS

1.  Certificate of incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC_1.1, or CAC₂, and CAC₇
2.  Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2023,
3. Pension Clearance Certificate valid till 31st December 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above)
4. Industrial Training Fund (TTF) Compliance Certificate valid till 31st December 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above).
5. Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31^st December 2023
6. Registration on the National Database of Federal Contractors, Consultants, and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP
7.  Sworn Affidavit

1. disclosing whether or not any officer of the relevant committees of the Kwara State Polytechnic, Ilorin, or the Bureau of Public Procurement is a former or present Director, shareholder, or has any pecuniary interest in the bidder and confirming that all information presented in its bid are true and correct in all particulars:
2. that no Director has been convicted in any Country of financial impropriety or criminal misrepresentation or falsification of facts relating to any matter
3. that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings, or the subject of any form of winding up petition or proceedings;

8. Company’s Audited Accounts for the last three (3) years-2020,2021 and 2022:

9.  Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed,

10. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including Academic Professional qualifications such as COREN, QSRBN, ARCON copies of their CORBON, etc:

11. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates, and Photographs of the projects:

12. For Joint Venture Partnership, a Memorandum of Understanding (MoU) indicating the Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

Note: All documents for submission must be transmitted with a Covering Forwarding letter under the Company Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm

4 . COLLECTION OF TENDER DOCUMENTS

Interested firms are to collect the Standard Building Documents (SBD) from the Office of the Director, Works and Maintenance Services Department, Kwara State Polytechnic, Borin, upon evidence of payment Ne of a non-refundable fee of Ten Thousand Naira (N10,000:00) only per Lot, paid into the Kwara State Co

Polytechnic as follows:

Account Name: KWARA STATE POLYTECHNIC

 Bank Name: FCMB

 Account Number: 0838798109

5. SUBMISSION OF TENDER DOCUMENTS

Prospective Bidders are to submit for the Lot desired, two (2) hard copies of each of the Technical and Financial Bids packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Therefore, put the two scaled envelopes together in a bigger seal envelope and addressed them to the Rector. Ne Kwara State Polytechnic, Ilorin, Kwara State and clearly marked with (the name of the project and Lot 20 Number).

Furthermore, the reverse side of the envelope shall be clearly marked with the name and address bidder and dropped in the designated tender box at the office of the Registrar, Kwara State Polytechnic, da Ilorin between the working hours of 8:00 am to 4:00 pm not later than 12:00 noon Monday, 19 February, 2024. Please, ensure that you signed the Bid Submission Register in the Office of the Registrar of the Polytechnic as the Polytechnic will not be held liable for misplaced of wrongly submitted bids.

6. OPENING OF TECHNICAL BIDS

Only the Technical bids will be opened immediately after the deadline of the submission at 12:00 noon on Monday, 19 February 2024 in the Conference Room, Central Administration Building, Kwara State Polytechnic, florin, Kwara State in the presence of bidders or their representatives, while the financial bids will be kept un-opened. For further inquiry, contact the Director of Procurement, Kwara State Polytechnic, 1lerin, Kwara State

7. GENERAL INFORMATION
8. Bids must be in English language and signed by an official authorized by the firm
9. Bids submitted after the deadline for submission would be returned unopened.
10. Delivery by Courier Post will be returned unopened if delivered after the deadline for submission;
11. All costs incurred as a result of the bid submission shall be borne by the bidders
12. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency, and Private Professional bodies, and will be covered by video recording, invitation link will be sent to the bidder who chooses to join the bid opening online,
13. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
14. The Polytechnic is not bound to award the contract to the lowest cost bidder but to the lowest evaluated responsive bidder;
15. Kwara State Polytechnic, Ilorin is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities following Section 28 of the Public Procurement Act, 2007.

Signed

Sadiq Ismaile

Ag Registrat